Tag Archives: demotivation

To-do lists work, except when they don’t!

We have all been there. Every day we look at our to-do list and it is not getting smaller. Although we busy our to-do list gets longer and we feel more like a failure and overwhelmed by all the things that still need to done.

I have been there myself. I don’t know about you, but deleting things or crossing lines off a to-do list does not fill me with the same sense of satisfaction as e.g. acquiring a new pair of shoes. It might fill me with a sense of short-lived relief that an action is finally complete but no satisfaction. Looking at the list with still a humongous number of things to do filled me with dread and brought any motivation I had down to super low.

And a lot of my female friends and clients have had similar experiences. Maybe it is a women’s thing and it has to do with our gatherer ancestry?

Switching from crossing off to adding on

When I was in this situation recently and felt really demotivated looking at my overflowing list of things to do, I decided to turn the to-do list on its head.

Why not forget about what I needed to do and focus on what I had already achieved? Why not make an achievement list and add to it every time I achieved something, instead of crossing off things of the to-do list? And, I was going to look at my to-do list maximum once a week. I decided to give this approach a weeks’ trial.

Whenever I had achieved something, even if it was ‘small’ I noted it on my achievement list. By the end of the day, the list had grown amazingly and I felt amazing and very satisfied. Before the week was up I’d even started tasks that had been on my to-do list for more than 6 months – I am sure you can guess what those included – cleaning out the garage, de-cluttering my wardrobe were the two with the longest tenure.

All of a sudden I had more of spring in my step and I got more done than the weeks before. I felt great about myself and what I had achieved. This new achievement list also reminded me every day that

  • I was making progress towards my vision and big goals, even though it seemed slow
  • I was doing more than I was giving myself credit for, and
  • I am essentially a gatherer who enjoying accumulating successes and not deleting tasks

This new list also allowed me to check what achievements I might be able to ask other people to do for me in future and not forgetting about them till next time.

How did this affect my to-do list?

When I reviewed my to-do list at the end of the week, a good amount of activities could be ticked off as completed. Although I had been slightly worried that I might forget important tasks, that was not the case. And, I had completed tasks like the de-cluttering and the garage clean out that I had neglected for a long time because I had perceived those tasks as a burden to be reduced rather than an achievement to be added.

Would I throw out my to-do list?

No. I find it useful as an overall list that helps me plan what I need and want to do. However, I am adding my achievement list to my daily routine as it gives that extra boost of motivation and energy, and it allows me to take breaks without feeling guilty. For example, taking walk in the sunshine at lunchtime and getting fresh air, went on my achievement list!

So, if you have never tried an achievement list, consider trying it. You can make it really fun and interesting. You do a mind map, a drawing with different colours or even use the wheel of life or your goal categories to record your achievements.

I used a 2×2 matrix with the categories Business, Home, Friends & Family, Myself in my first week to make it easy. Since then I have also used the ‘wheel of ‘ giving me more categories. Both worked really well.

Make it your own 🙂

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